Reports & Records

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On this page....

Topics Forms & Documents Links
- Records Access Officer Report Request Form Call Logs page
- Guidelines Document (types of records available)   Accident Assistance page
Records release policy   - State CORI page
Call Log entries    
Incident, arrest, & accident reports    
Report fees    
Background checks - Holden incidents only    
Background checks - statewide ("CORI")    

IMPORTANT!
Massachusetts Public Records Law allows us 10 business days to respond to records requests. For complex requests, this initial response may be a fee estimate only, with another 10 business days after payment allotted to provide records. Therefore, especially if requesting by mail, it is advisable to allow at least 30 days for the entire process. 

Please plan accordingly! Thank you.

 

Here at the Holden Police Department, we receive requests for reports every day. This page includes is an outline of our policy for releasing information, and a Report Request Form is available for printing.

 

RECORDS ACCESS OFFICER

David A. Armstrong
Chief of Police
1370 Main Street
Holden, MA  01520
(508) 210-5600
holdenpd@holdenma.gov

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GUIDELINES
Massachusetts Public Records Law requires us to publish a list of "Guidelines" (types of records in our custody).

>> Click here to access our Guidelines

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HPD RECORDS RELEASE POLICY

  • HOLDEN incidents only. Princeton reports must be requested from Princeton PD.
  • By law, we are allowed 10 business days to respond to your request. Records may not be immediately available.
  • All requests are subject to approval by the Chief of Police
  • HPD complies with the Commonwealth of Massachusetts Public Records Law (M.G.L. c. 4, § 7)
  • Records may be requested in person, via USPS mail, or email. We are not required by law to fulfill telephone requests.
  • We release records considered public, while applying exemptions allowed by law to protect personal privacy and public safety; therefore your request may be denied or some information may be redacted
  • Exempted material may include, but not be limited to:
    • Cases under investigation
    • Criminal records protected by CORI (Criminal Offender Record Information) statute
    • Cases involving juveniles (under age 18)
    • Information indicating the ownership or location of firearms
    • Information regarding an individual's health issues (HIPAA)
    • Confidential witness, victim, or informant data
    • Social Security numbers, dates of birth, phone numbers, etc. of involved parties
    • Information which could compromise public safety or effective law enforcement

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POLICE REPORTS & LOGS

Log Entries
The majority of our calls for service do not generate a written report, but are simply an entry in our logs. 

  • Our daily logs are public information (with legal exemptions). Single, public log entries (for example, "The animal call at 8PM last night on Malden Street) or all public log entries within a contiguous, reasonable time span (for example, "Last Monday between 10AM and 4PM"), may be reviewed at HPD during normal business hours free of charge by coming to the station and requesting to view them. Please allow our staff time to run a computer search and print the logs.
  • Any logs we make immediately available for public review remain in the station at all times
  • Complex requests for multiple entries - for example, those occuring at different dates and times, a request for all entries pertaining to specific individuals or incidents, all entries for a particular address, and any other requests requiring extensive search, legal review/redaction, etc. - are subject to the ten business day work time allotted by Mass. Public Records Law.
  • Basic information about every public call and the details of each public arrest are available weekly (as time allows) on the Call Logs page of this website
  • >> Click here to link to the Call Logs page

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Incident, Arrest, & Accident Reports*
Major incidents, reportable accidents, and all arrests generate a written report, which may be requested from HPD

>> Click here to link to our Accident Assistance page. Thank you.

  • Reports are requested by submitting a completed report request form.
    >> Click here to access the Report Request Form
  • Requests may take up to 10 business days to process
  • All requests are subject to approval by the Chief of Police
  • If approved, the report you receive may have some information redacted (see Records Release Policy, above)
  • With some exceptions, a fee set by Massachusetts law is charged for reports (see fee structure below)

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REPORT FEES
Massachusetts Public Records law details the fee formula we use to charge for police record requests. Although they may vary, the table below is a general guideline. Some notes about fees:

  • If your request is denied, your fee will be refunded
  • ‚ÄčIf your request is approved but information is redacted, the full fee applies
  • If you are going to pick up your report, you may pay at that time ( exceptions for complex requests involving a fee estimate may require pre-payment before work commences)
  • Mailed and emailed reports must be prepaid
  • If the fee will be over the initially stated amount, we will contact you before fulfilling your request
  • Fees include personnel time spent to search and segregate; print or create pdf file; legally review and redact; obtain necessary approvals; package/mail/email; log your request as required by law; media cost if applicable; per page print fee and postage if applicable.
  • Fee Estimate: The $5 fee for accident and police reports is equal to approximately 15 minutes of employee time at the $25/hour maximum rate set by Massachusetts Public Records Law. If actual time spent varies, we will adjust the fee accordingly.
Type of Report Typical Fee (may vary) Please see notes above for explanation
Accident Information Exchange Form free
Accident - Full police report - from HPD $5.00 (see Accident Assistance page)
Accident - Full police report - from online service (includes convenience fee) $10.00 (see Accident Assistance page)
Incident or Arrest report $5.00
Domestic Violence (restricted access) free to victim; all others denied
Identity Theft free to victim
Special (911 tapes, photos, multiple documents, miscellaneous records, complex requests) Calculated on a case-by-case basis per statute

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BACKGROUND CHECKS
For yourself or someone else

Holden Police Department incidents only

  • Fill out an HPD report request form and indicate the following:
    • Name and date of birth of the person you want the background of 
    • Date range you are interested in
  • Your request will then be processed within 10 business days
    • In compliance with HPD Records Release Policy (at the top of this page)
    • In compliance with Massachusetts Public Records Law
    • Applicable fees will be assessed
  • >> Click here to access the HPD Report Request Form

Statewide court record (also known as “BOP” or "CORI check")

  • Must be requested from the State; HPD cannot conduct CORI checks, even for yourself
  • >> Click here to link to the State CORI website

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