DPW Facility Committee, January 14, 2019
Holden Department of Public Works Facility Committee
Meeting Minutes
January 14, 2019
Call to order
Dan Nason called to order the regular meeting of the Holden Department of Public Works Facility Committee at 7:03 PM on January 14, 2019 at Holden Municipal Light Department, 1 Holden Street, Holden, MA.
Roll call
Chair Dan Nason conducted a roll call.
Committee Members present:
Chair Dan Nason
Chris Lucchesi
Scott Sundin
Jim Kempton
Jack Cross
Dawn Michanowicz
Committee Members absent:
Mark Johnson
Others present:
John Woodsmall, Director of Public Works
Geri Herlihy, Board of Selectmen
Jeff Alberti, Weston & Sampson
JP Parnas, Weston & Sampson
James Baron, Weston & Sampson
- Public Comment
Joe Sullivan, 53 Blossom Square – Congratulated committee on job well done. Great job on presentation at town meeting. Advised the board to consider designing and building custom robotic systems and take opportunity to have sit down discussions on what people (employees) would like to see in the building.
John Woodsmall, DPW Director, thanked committee for the efforts and pushing this decision through.
- Building Committee Chair
- Meeting Minutes
Chris Lucchesi made a motion to approve the meeting minutes from November 19, 2018. Scott Sundin seconded the motion. Jack Cross abstained. Vote approved by majority vote.
Scott Sundin made a motion to approve the meeting minutes from December 3, 2018. Dawn Michanowicz seconded the motion. Vote approved by majority vote.
- Thank you letters
Dan Nason personally thanked the committee for phone banks, sign holding and additional above and beyond work on this project. Dan would like the committee to draft a letter to Joe Sullivan, Ken O’Brien and Jed’s Hardware for their efforts. Dan suggested a separate, more personal letter to Ken O’Brien for the phone banks and use of his home. Dawn Michanowicz volunteered to draft the thank you notes.
- Review 2018 Committee Town Report Submittal
Dan Nason emailed committee the report prior to the meeting. Committee reviewed. Dawn Michanowicz requested an edit to add Jackie Kelly in the second paragraph and edits to the last paragraph for grammatical errors. Chris Lucchesi suggested to be clear that it was a 2/3 majority vote for the DPW building and to change “by majority” to “by the necessary 2/3 majority.”
Chris Lucchesi made a motion to approve the Town Report as the Chair’s responsibility. Dawn Michanowicz seconded the motion. Vote approved by majority vote.
- OPM Update
- Updates on Contract with WSE
Dan Nason read email from Gary Kaczmarek to the committee. They have started to make the new entrance. Dan stated that the site looks fantastic.
Jeff Alberti, Weston & Sampson: Stated that he met with Gary several times in preparation for next phase. Extend his congratulations to the DPW and the committee. Stated that the committee took the bull by the horns and that they will be sharing the successful process with others. Introduced James Baron who is a senior job captain working closely with JP Parnas. Explained that Weston and Sampson identified tasks that town could do without bring charged which helps bring pricing down. Task 1: Review plans and confirm with committee and DPW to get their input. Task 2: Design, schematic, construction documents and deliverables. 150 drawings for review. Want to make sure we are doing everything right.
Dan Nason stated that it was not just the committee that pushed us passed finish line but you (Weston and Sampson) were there to help! Facebook and social media helped with an immense amount to get the word out. Chris Lucchesi mentioned to any other prospective projects that social media presence is absolute must but you need to have some face to face conversation with folks. It should be structured approach and people assigned certain tasks. Dan Nason mentioned the town forum was televised - anyone could watch it and stream from anywhere and can learn about the project even if they could not make it to the meeting. Using Instagram could be another avenue. Jim Kempton mentioned to campaign transparently. Did do a lot of targeting for “yes” votes. Dan Nason stated that we can’t forget the open houses the DPW hosted to get the information out there and for the public to see the building.
Conversation ensued regarding the contract that is in the Town Manager’s hands for signature.
Scott Sundin asked when the anticipated start of construction would be.
Jeff Alberti: Estimated schedule would be 10 months of design, construction document review, question and answers – November/December perfect time to bid with a March 2020 spring start.
John Woodsmall: When will the land permitting process start?
Jeff Alberti: Middle of design development – June time period. Envision 2 hearings and come up right to before going to bid and to be incorporated so no change over later.
Conversation ensued regarding the committee being an oversite committee and DPW staff should be ones to make decisions about what they would like to see in their building to make it the most functional. Making sure all staff can provide input, pass up chain of command and be filtered out.
John Woodsmall recommended that interested staff should go and look at the Andover, Wayland, Hopkinton completed sites with foreman who have not been on the trips. Jeff Alberti thought it was a good idea and they can tell what they like and don’t like. Maybe could have an agenda item on next meeting.
Jim Kempton mentioned the committee should get a 5x12 sign to say “Future Home of DPW.”
John Woodsmall will talk to Peter Lukes regarding this. JP Parnas mentioned they could come up with graphics for the sign if needed.
- AP Schedule
Chris Lucchesi made a motion to approve AP schedule of $46,103.26 for work done by Dowling Corporation. Jim Kempton seconded. Vote approved by majority vote.
D. Designer Update (W & S)
None.
E. Next Meeting:
February 25, 2019 at Holden Municipal Light Department, 1 Holden Street, Holden, MA at 7:00PM.
F. New Business
None.
Jim Kempton made a motion to adjourn. Dawn Michanowicz seconded the motion. Vote approved by majority vote. Meeting adjourned at 7:55 PM.
Minutes taken by: Shannon Rauh
Minutes submitted by: Shannon Rauh
Minutes approved by: DPWFC on March 4, 2019