DPW Facility Committee, November 19, 2018
Holden Department of Public Works Facility Committee
Meeting Minutes
November 19, 2018
Call to order
Chair Daniel Nason called to order the regular meeting of the Holden Department of Public Works Facility Committee (DPW FC) at 7:03 on November 19, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA.
Roll call
Chair Daniel Nason conducted a roll call.
Committee Members present:
Chair Daniel Nason
Jim Kempton
Scott Sundin
Dawn Michanowicz
Mark Johnson
Chris Lucchesi (On phone)
Committee Members Absent:
Jack Cross
Others present:
Gary Kaczmarek, Project Manager
John Woodsmall, Director of Public Works
Ryan Mouradian, Water & Sewer Superintendent
Joe Sullivan, Town Resident
Scott Carlson, Town Resident
Ken O’Brien, Town Resident
A. Public Comment
Scott Carlson was wondering there a 21E certifying the site clean and will it be ready before town meeting. He was concerned that there was a tank inside that had a sand bottom where the building will be put.
Gary Kaczmarek explained that the basement filtration system was gone before the town took over the building. John Woodsmall, DPW Director, explained that his understanding was there was a hole of bedrock covered in sand in order to put the concrete floor on top. If there are contaminants that still exist the town has taken out a $3Million insurance policy for that reason.
B. Building Committee Chair
1. Discuss Community Outreach
Chair Daniel Nason gives his thank you to Joe Sullivan and Ken O’Brien for coming to the meeting and supporting the DPWs mission.
Joe Sullivan, 53 Blossom Square, explained that there has not been much public education and that many people have said “what is this and when is it?” Proposed to reach out to others who have shown propensity in all town elections (i.e. those residents who have voted in 70% of town wide elections). Offering to use robo call capability but also has mixed emotions regarding targeting entire town.
Dawn Michanowicz thanked Joe Sullivan for attending and bringing forward this information. Thought it would be a great idea for a reminder and to be brief.
Ken O’Brien brought an idea forward to start a phone bank to call supporters to remind them to vote. If phone bank was approved there could be 4-5 phone banks, 7-8 people making 30 calls totaling around 150 calls per night. Ken O’Brien stated that it would be beneficial to make calls close to election so that people will remember to come down to vote.
David Nason thought the timing was good for a phone bank because it is close to the vote. Make sure that the signs in the street to remind everyone. Also, Jed’s and compost center presentations he has heard nothing but positive feedback.
Ken O’Brien mentioned the need to develop what we want to say. He has a political marketing team that can work on a blurb within a few hours. Mentioned it would be helpful to have brochures with bullet points with talking points. Proposed phone bank dates – Monday, Tuesday and Thursday from 5:00PM-7:00PM and Sunday 4:00PM-7:00PM.
Dawn Michanowicz thanked Mr. O’Brien for his input. Thinks we should jump on this as soon as possible and thinks that bullet points are critical.
Chair David Nason mentioned the committee should consider both systems.
Discussion ensued about using CodeRED system. Committee will need to speak with the Town Manager for his input.
Mark Johnson asked about absentee voting for the December 3rd vote. Dawn Michanowicz said that anyone can contact the Town Clerk before the deadline to obtain an application to get an absentee ballot.
John Woodsmall suggested sign waving during commuting hours at high visibility corners and on voting day. For example: Main Street and Shrewsbury Street, Main Street and Boyden Street, Main Street and Highland Street.
Dawn Michanowicz volunteered to help on voting day. Daniel Nason expressed that he would find volunteers to help out.
Committee mentioned to change the time on Monday, December 3, 2018 meeting to 6:00PM.
2. Discuss Add Alternates
None.
3. OPM Update
Dan Nason made a motion to approve AP schedule for $4,220.18 payment to Weston & Sampson. Chris Lucchesi seconded the motion. Vote approved by majority vote.
4. Designer Update (W&S)
None.
5. New Business
None.
6. Next Meetings
November 26, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA at 7:00PM. December 3, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA at 6:00PM.
Scott Sundin made a motion to adjourn. Chris Lucchesi seconded the motion. Vote approved by majority vote. Meeting adjourned at 8:30PM.
Minutes taken by: Shannon Rauh
Minutes submitted by: Shannon Rauh
Minutes approved by: DPWFC on January 14, 2019