Mountview School Building Committee
Mountview School Building Committee
September 9, 2014
MINUTES
7:00 Mountview Middle School Library
Present: Chairman Paul Challenger, Chris Lucchesi, Margaret Watson, David White, Gary Kaczmarek, OPM, Erik Githmark, Darryll McCall, Sue Lucia
Absent: Jacquie Kelly, Bob McCarthy
Others Present: From LPA: Mike Pagano, Bill Senecal, Peter Caruso
1. OPM Report
Budget & cost report:
Gary Kaczmarek, OPM, distributed an updated Budget and Cost Report. Gary noted a schedule of values of removal of final funding agreement is in place. Noted we are in fine shape budget wise. An Accounts Payable schedule was circulated for signatures.
Construction Progress:
90% of the foundation is complete. Will be done by end of the week. Still sped footing interior to be done in Area a. The water line is in. Shrewsbury Street is connected to Mt View Dr. and to this building & fire protection is in place. Comely excavating is leaving the site today. Assuming they are trying to bring back in Emanuella. Backfilling is going on inside the foundation, rear parking is rough graded and working on the main roadway. Temporary power, Verizon & cable are to be put overhead. The check for Verizon has been sent. CTA would like to have roadway to use, so they need to provide parking for school. East side of building will have 25 car spaces. Structural steel & crane are due any day this week. The job sign has been installed at street. The area is ready to go for the groundbreaking ceremony. Some steel should be up by then in B ring in background.
AP schedule concerns:
Requisition from CTA: LPN is not going to sign the current requisition – Mike is fine with it except that the fabricated steel is not here on site. Contractor has represented that the steel will be here by end of the month. CTA said don’t pay us now; wait until the steel is on site by the end of month. We could then certify and pay them. Gary noted that on the requisition items are not there for raw steel as opposed to fabricated steel. Raw steel is coming from a mill to the fabricator. He told CTA we are not paying for raw steel. Will pay for fabricated steel if it is documented, but proper documentation is needed. Gary has called town council to see if documentation is all we need to protect the town for materials. He forwarded a pencil req last week. He has not heard back whether or not paperwork is sufficient enough to protect the town. Mike would certify the req if it was reduced by amount of steel, $684,548.12. Gary feels that this is right because other trades are involved and need to get paid. Chris is concerned that we are supposed to pay on value received only. What’s the next step? Come with another req? Can they bring another req between req’s? Mike noted the contract says one req every month. Schedule is set up. Procedures need to be met. Chris said the committee needs to think about this. Gary believes we should be paying for stored only materials. Mike recommends paying for fabricated mat only. When material is fabricated it is for that job only. Mike recommends paying req minus cost of steel. Cut a check and get it to them.
Dave noted that he thinks it is important that the committee represents to the contractor their feelings about this project. Not happy with site work. We hold the check book. Need to let contractor know we are a reasonable community. If you don’t want to pay attention to what is important to us, don’t ask us for favors. Clear message we will take under advisement stored materials off site. Not happy. Make us thrilled to have you before you ask us for favors. Dave asked how long to erect whole structural steel? A month at most if they have the materials. Paul agrees we should not be paying for materials not here. Gary said general money should be taken too.
2. Site Issues
There are some concerns about the site contractor falling behind on the site work. Gary feels they need to get retention area built by winter. Not sure Emanuella can do it. Mike from LPN shares concern of timeline. Dave noted that a critical thing is for the footings & foundations to continue through winter. Get envelope up to do underground & inside to keep moving. Mike’s real concern is the drainage matter.
Paul is concerned about how close the building is to the back corner where it drops off. Gary said more fill is to be added.
A concern of the teachers is trucks idling and the diesel fumes. Dave said you can put a 1” carbon filter for vents. He suggested to call Filters Sales & Services. Dave also feels it is the committee’s responsibility to address this. Want to show we are making an effort. Erik spoke about the concern with union. He agrees take reasonable steps to look out for them. Darryll is meeting with union Thursday to discuss this issue. Dave suggested shutting off vents then adding fans to suck out the air.
3. Ground Breaking Ceremony
Chris passed out rough outline. See attached. District has worked with the elementary schools to incorporate some of the students. Jacquie sent out invitations to political dignitaries; Kim Ferguson, Board of Selectman, Harriet Chandler etc. She hand wrote on Ferguson & Chandler’s inviting them time to say a few words. Schools have posted the ceremony. Darryll could send out messenger call to the elementary schools. Margaret will send to paper. The Holden cable channel will be contacted. Ceremony should take 45 minutes to an hour. Dress code: business casual. The tent is coming late Friday and will be down that day.
Dave’s suggestions – pick a kid just for being a kid… not the best or brightest, just a regular kid. Students sing star spangled banner? Use job sign as backdrop. Acknowledge Nancy who started this project & invite Mike Sherman. Invite school committee.
Next Meeting: October 7, 2014 7:00 pm, HMLD Meeting Room
On a motion by Dave White, seconded by Chris Lucchesi the meeting was adjourned at 8:40.
Prepared by Sue Lucia
____10/14/14________________
Approved Date