Mountview School Building Committee
Mountview School Building Committee
December 2, 2014
MINUTES
7:00 Holden Municipal Light Department
Present: Chairman Paul Challenger, Margaret Watson, David White, Chris Lucchesi, Bob McCarthy, Jacquie Kelly, Gary Kaczmarek, OPM, Erik Githmark, Darryll McCall, Sue Lucia
Others Present: From LPA: Mike Pagano, Bill Senecal, Peter Caruso
1. OPM Report
Construction Progress:
Gary Kaczmarek, OPM, reported they are moving forward with the structure of the building. The 3rd floor slab has been poured, roof has been poured in B building and they finished SOG (slab on grade) today in B building up to the firewall. They are 2/3 done. Coordination drawings are complete. Under utilities are complete. Outside utilities are ongoing in back of building, catch basins & manholes are in progress. Working on getting the rear parking up to grade for binder before winter really sets in.
Status of Schedule – couple areas are ahead, a couple are behind on site work. Duct work is starting sooner than planned. Quality is fine - good contractors on site – no safety issues. Parking in front started yesterday. Hope to complete tomorrow. This will help with parking and snow removal. CTA is doing work for the parking. They were given a CO.
Budget & Cost Report:
Gary Kaczmarek, OPM, distributed an updated Budget and Cost Report. Nothing has really changed. One CO was issued to CTA for credit.
Jacquie Kelly asked about the status of the emergency generator. Gary is talking to Milton CAT; may have a minor issue. Back on July 11, 2014 the committee unanimously voted to secure the purchase of an emergency generator through the town. Dave White also recommended we buy the transfer switches from Griffin Electric. It was stated that Russell switches are the best switches, but they need an area of 68x60. The problem is that the transfer switch cannot be any larger than 38x60 to fit the designated area. Asco switches can fit the area. Milton CAT is looking into it with Russell engineers. We should know in the next couple days. Gary asked if we want to go back to Asco switches. Dave said Russell switches are the best, but in his opinion isn’t worth making too many changes. The cost of changes may not be worth it. Bill Senecal will take the time to look into it.
The MSBA sent letter regarding the 2nd project funding agreement. We had 14 days to respond. Gary talked to the superintendant to ask the MSBC to add the cost of the generator to the projected cost of the project. They emailed back to ask when it was taken out of project? We replied it was never taken out of the budget. The committee decided to buy on its own. We sent them the minutes with the discussions. We are now waiting for their reply.
Gary discussed the large increase in PCO’s from CTA. Gary also stated he has felt a sense of tension between LPA and CTA over the last month of site meetings. He recommended we try to mitigate these PCO’s with Mike Pagano and Lyle Coghlin and himself. Gary went on to explain some of the recent PCO’s and the costs associated with them and the schedule. CTA is claiming delay in the insulated metal panel system of 39 days. They are claiming that it pushes the schedule out past the April 11, 2016 date. PCO’s regarding phasing have also been discussed. Gary explained the cost for several PCO’s totaled over a ½ million dollars. He recommended we negotiate a reasonable sum of money to drop most of the PCO’s. He felt that $75,000 would have made these PCO’s go away. CTA countered with $140,000 but did not take PCO #5 off the table. Gary explained to the committee that the intent of PCO #5 was for mass excavation of on-site material for unsuitable material in excess of 4300 cubic yards. Dave White then said this could potentially head to ¾ of a million dollars.
AP schedule
Site work: Window for binder work is closing due to weather.
2. LPA Update
Mike Pagano discussed delaying responding to PCO’s to give Gary time to resolve the issues. We have looked at all of the documents and they are very clear. We recommend rejecting all 3 of the PCO’s for breaching of wetlands. Our position is that their use of site and protection of wetlands is their responsibility. As for the metal panel issue and the delay of 39 days, the claim may have merit. We have accepted the proposal they have presented. Contractor schedule shows metal panel will take 5-6 months. There may be a 1 month delay that may need compensation. We have a number of concerns with the conduct of contractor. One issue is relative to means & methods. If we now accept the claim for phasing issues we are subject to future claims. If you do nothing further with negotiations LPA will deal with them. Dave White’s opinion is that CTA has demonstrated they are not working as an equal partner. We should let LPA do their thing.
Paul Challenger talked about a transition plan for moving the teacher’s things to the new school. If the new school is ready would it be possible do the move over a long weekend? If we could be a little more flexible on move in maybe they will be more flexible too. Dave suggested an option may be to deliver boxes over Christmas vacation. That way the teachers can pack over the next few months. Mike stated FF&E needs 6 weeks to set up, so they need to know dates ASAP.
Gary stated that even if we do not want to negotiate any monies, he still believes we should try to work out phasing issues.
Paul Challenger asked if the committee feels that LPA should proceed. It was agreed to let professionals proceed.
Dave White motioned to approve the November 5th meeting minutes, Darryll McCall seconded. Voted 4-0 with 3 abstentions, Chris Lucchesi & Bob McCarthy & Erik Githmark, to approve the minutes.
Next Meeting: Tuesday January 6, 2015 7:00 pm, HMLD Meeting Room
On a motion by Dave White, seconded by Chris Lucchesi the meeting was adjourned at 9:05.
Prepared by Sue Lucia
_April 14, 2015_
Approved Date