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Mountview School Building Committee

Meeting date: 
Tuesday, April 15, 2014

Mountview School Building Committee

Meeting Minutes

April 15, 2014

7PM                                           HMLD

 

Present: Chairman Paul Challenger, David White, Gary Kaczmarek, Chris Lucchesi, Erik Githmark, Margaret Watson, Jacquie Kelly, Darryll McCall

Others Present:    Bill Senecal, LPA

                             Mike Pagano, LPA

                             Elizabeth Helder, Recording Secretary

  1. Public Comment

No one from the public was in attendance.

  1. OPM/Architect Update

Mr. Kaczmarek presented the Project Cost and Budget Report to date, which, to date, remains $1.5M under budget.  The Committee reviewed a list of filed subcontractor bids which were opened April 10, 2014.  These bids came in $2M under budget.  There was consistency in the bidding and many of the bids were separated by only $10-15K.  Mr. Kaczmarek commended LPA for the excellent work to date to bring the project under budget to date by $3.5M. 

Mr. Pagano commented that many of the subcontractors are strong and that the committee should be pleased with the turnout.

The General Contractor bids will be opened on April 24th.  Mr. Kaczmarek will notify the committee via email.  Once the low bidder is confirmed, the committee will need to vote to accept the bid.  Ms. Kelly will then prepare the Contract.  According to the schedule, the GC is scheduled to commence work on May 12th.  Ms. Watson said she would like to announce the name of the GC at the April 28th School Committee meeting.

Mr. Kaczmarek, Ms. Kelly, Mr. Githmark, Mr. McCall and Mr. Pagano attended a transition meeting at the MSBA on April 8th to discuss the Project going forward.    Mr. Pagano said that the transition meeting was new process for the MSBA.  Mr. Kaczmarek explained that the Project Funding Agreement (PFA) will be adjusted in accordance to the bids that have been received.  If the project goes over the new PFA number set by the MSBA, the town will have to pay 100% of any overage.  Contingency money will remain the same.

Mr. Kaczmarek said he was in the process of hiring a Clerk of the Works for the project.  The MSBA has expressed concern that a Clerk has not been hired by now.  Mr. Kaczmarek had informed the MSBA that he had budgeted to oversee the beginning stages/groundbreaking of the project: temporary power, trailers, etc., and intended to be on site every day.  The MSBA responded they consider the OPM position as strictly administrative.  The MSBA said they would like an interim plan in place to ensure that a Clerk is hired by June 15th and on site by June 30th.

Mountview School Building Committee                                                           April 15, 2014

OPM/Architect Update cont.

The MSBA has sent a letter to the District and to the Town Manager to set conditions of Mr. Kaczmarek’s employment going forward as OPM.  The Committee agreed to have Mr. McCall write a letter approving this interim plan until a Clerk is on board.  Mr. Kaczmarek said he is running an ad and has put together an RFP for a Materials Testing Agency for the project.  This is for materials testing during the project.  Proposals are due back May 8th.  Contract conditions are not based on price alone.  The Committee discussed the irrigation and sod add-alternates for the GC to bid on.  LPA and Mr. Kaczmarek said they felt the bids would come in favorably.

3. New Business

The Committee signed bills for payment.

Mr. Lucchesi discussed the Groundbreaking Ceremony.  He suggested that the Committee consider identifying children from the elementary schools who will be the first incoming class, or outgoing eighth graders who will take occupancy of the new school.  It would be nice to include these children in the Groundbreaking Ceremony.  The Committee discussed conducting an art project or essay contest to help involve the community.  Mr. Lucchesi will work on the plans for the ceremony.  Members of the MSBA will also be invited to attend.

Mr. Challenger noted that Ms. Watson had not taken out papers to run for re-election to the School Committee.  Ms. Watson, who has served on the School Committee for 12 years, said she had chosen not to seek re-election.   Mr. McCall said another School Committee Representative from Holden would be appointed to serve on the MSBC in Ms. Watson’s place.  The Committee thanked Ms. Watson for her service to the town and said she will be missed.

4. Meeting Minutes

Motion by Dave White, seconded by Margaret Watson, it was VOTED 6-1 WITH 1 ABSTAINED TO APPROVE THE MARCH 18, 2014 MEETING MINUTES AS PRESENTED. (ABSTAINED: LUCCHESI)

5. Next Meeting

The next meeting will be April 30, 2014.

6. Adjournment

Motion by Dave White, seconded by Chris Lucchesi, it was UNANIMOUSLY VOTED TO ADJOURN THE APRIL 15, 2014 MEETING AT 7:50PM.

APPROVED: May 15, 2014