Department of Public Works Facility Committtee

Meeting date: 
Monday, January 8, 2018

Holden Department of Public Works Facility Committee

Meeting Minutes

January 8, 2018

 

Call to order

Jim Kempton called to order the regular meeting of the Holden Department of Public Works Facility Committee (DPW FC) at 7:05 on January 8, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA.

Roll call

Jim Kempton conducted a roll call.

Committee Members present:

Jack Cross

Jim Kempton

Mark Johnson

Scott Sundin

Chair Daniel Nason – Arrived 7:19

Chris Lucchesi– Arrived 7:25

 

Committee Members absent:

Dawn Michanowicz

 

Others present:

Peter Lukes, Town Manager

John Woodsmall, Director of Public Works

Gary Kaczmarek, Project Manager

Geri Herlihy, Board of Selectmen – Arrived 7:14

JP Parnas, Weston & Sampson Engineer

Chris DeMoranville, Supervisor of Operations

David White, Finance Committee Liaison

Ryan Mouradian, Water & Sewer Superintendent – Arrived 7:32

Jeff Alberti, Weston & Sampson Engineer

Tim Eithier – Board of Selectmen

 

  1. Public Comment

None

  1.  Building Committee Chair
  1. Meeting minutes Review and approval

Scott Sundin made a motion to approve the minutes from October 30, 2017 with edits.      

Mark Johnson seconded the motion. Vote approved by majority vote.

  1. OPM Update

Gary Kaczmarek reported that he is working with JP Parnas and Jeff Alberti from Weston and Sampson. Changes were sent out. The drawings were conceptual and are not etched in stone.

He also reported that he replaced the pump in the oil separator room.

 

D. Designer Update (W & S)

Update on floor plans per Option 2

Mr. Parnas reported that the MATRIX was revised and is larger than Option 2 to make more functional. It is now 37,500 feet with a contingency including a partially finished 2nd floor, elevator and stairs for possible use of HCTV. It will provide an approximate 6,500 Sq. Ft. of additional space and an approximate cost of 1-1.2 Million.

Jim Kempton asked why the west side of the site appears to be “avoided”.

Mr. Parnas answered it is to try to save on site work cost.

Mr. Kempton asked if it could be used for parking.

Mr. Parnas said it can.

Peter Lukes asked why the building wasn’t situated closer to Industrial Drive.

Mr. Parnas pointed out the significant slope in that part of the property.

There was discussion regarding the use and costs of adding the second floor for future expansion or HCTV’s use.

Dan Nason spoke about concerns about the vehicle sizes are not matching plans. Also the concern vehicles should be inside and which should be outside.

Chris Demoranville stated that most vehicles are larger. 1 or 2 are slightly smaller.

John Woodsmall reviewed and discussion ensued proposed changes regarding:

  • Turning radius at the fuel island, salt shed and the bins seems to be too tight.
  • Acreage and parking.
  • Location of the generator being close to the shops/electric room.
  • Need for adequate space for gravel, etc. storage on site.
  • Diesel vehicles currently stored outside that should be inside. This reduces response time when called out.
  • Where to stack snow on site when plowing.
  • No room for sanders and dump bodies. It is proven that their longevity is improved when stored inside or in a covered space.
  • Don’t use islands in areas where they will effect plowing. Keep the islands at the gates.
  • Fuel islands need to accommodate larger trucks. Turns will be difficult as presently configured.
  • Salt storage size discussion in relation to tonnage.
  • Future area for brining storage tanks for pretreating.

The Memo Space Needs Summary – Current Design 1/1/18 was reviewed section by section.

Mark Johnson reiterated his opinion that all trucks need to be inside.

General discussion regarding utilizing Adams Road to keep costs down.

Discussion regarding keeping fuel near the building as fire suppressant and utilities must be close.

Mr. Parnas asked for direction on 2nd floor needs.

There was a general discussion regarding space needs.

Mr. Parnas suggested keeping the footprint of the proposed 2nd floor but reducing the 6,000 square feet to something less that makes sense for the HCTV where there is some room for expansion and adding primary framing for future expansion.

E. Next Meeting TBD

January 29, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA at 7:00pm.

F. New Business

Scott Sundin made a motion to sign a warrant for $1,635.90 to replace the motor for the sewer ejection pump as well as a few miscellaneous items. Jack Cross seconded the motion. Vote approved by majority vote and the warrant was signed.

Mr. Kaczmarek reported that the Town Manager accepted proposals for hazmat / demolition. A proposal from Universal will be accepted. They will also be doing all the air sampling included in their cost which is $15,040. He will present a schedule of that process next week.

Jack Cross made a motion to adjourn. Jim Kempton seconded the motion. Vote approved by majority vote. Meeting adjourned at 8:52pm.

Minutes taken by:  Maureen Burke

Minutes submitted by:  Maureen Burke

Minutes approved by:  DPWFC on January 29, 2018