DPW Facility Committee, April 17, 2018
Holden Department of Public Works Facility Committee
Meeting Minutes
April 17, 2018
Call to order
Daniel Nason called to order the regular meeting of the Holden Department of Public Works Facility Committee (DPW FC) at 7:04pm on April 17, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA.
Roll call
Chair Daniel Nason conducted a roll call.
Committee Members present:
Chair Daniel Nason
Jack Cross
Jim Kempton
Scott Sundin
Chris Lucchesi
Committee Members Absent:
Mark Johnson
Dawn Michanowicz
Others present:
Geri Herlihy, Board of Selectmen
Gary Kaczmarek, Project Manager
Chris DeMoranville, Supervisor of Operations
JP Parnas, Weston & Sampson Engineer
David White, Finance Committee Liaison
1. Public Comment
None
2. Building Committee Chair
a. Meeting minutes Review and approval
None
b. Discuss community outreach
Tabled
3. OPM Update
Gary Kaczmarek reported that he is waiting for Universal to provide him with some information this week. He will put together a schedule of the demo then. He also stated that he is having the power turned off at 18 Industrial. There is no longer any equipment in the building that needs the power to be on. The overhead door has an arm that can be lifted to open it.
Dan Nason asked how quickly contracts can be awarded.
Mr. Kaczmarek answered with 30 days with an expectation of having them in late July/early August.
4. Designer Update (W&S)
JP Parnas reviewed the Longmeadow bids. One bid was exceptionally low. He wasn’t a contractor that he has used before.
Mr. Nason asked if the contractors out in that area are the same ones that usually bid in Central Mass.
Mr. Parnas said they aren’t but these bidders seem to be coming in lower on average.
Scott Sundin reported that the cost per square foot for the mezzanine didn’t appear to be figured in. There was a general discussion regarding how the cost is represented with Mr. Parnas confirming that the cost is a part of the bid.
There was a general discussion regarding the low bidder for the Longmeadow project and what would contribute to it being so low. David White offered that the prevailing wages in Western Mass tend to be lower.
Jim Kempton asked if the bid has been awarded yet.
Mr. Parnas stated that it has not.
Mr. Nason asked to be kept up to date on how the bid award goes. Particularly in reference to W.J. Mountford.
Mr. Kempton asked for a ballpark estimate on the bid alternate for a garage expansion.
Mr. Nason recommended not using the $369 per square foot cost for garage space.
An AP schedule was presented for $8,715.40. Scott Sundin made a motion to accept and pay the AP schedule. Chris Lucchesi seconded the motion. Vote approved by majority vote.
Discuss community outreach (revisited)
JP Parnas passed out a trifold informational flyer.
Mr. Nason would like more of a comparison of existing –vs- new facility.
Chris Lucchesi discussed including the potential impact financially to taxpayers and discussed using an 11x17 brochure. He also discussed different strategies on borrowing and the funding mechanisms available.
Mr. Kazmarek explained the HMLD cycles for mailing bills and drop dead date for stuffing flyers in them.
A new draft of a revised flyer was asked to be completed and brought to the next meeting for approval
Chris Lucchesi made a motion to send a document similar to the one provided to the Town Manager/Town Council to pass legal standards for the purpose of putting it into the HMLD billing cycle. Jim Kempton seconded the motion. Vote approved by majority vote.
The Open house is April 28th from 9-1 beginning at 18 Industrial. Mr. Nason is asking for volunteers.
Mr. Parnas he has a feasibility study being done on the site for potential use of sports fields
5. New Business
Dan Nason reported that he met with the Finance Committee and reviewed budget numbers and comparable bids that Longmeadow had received.
6. Next Meeting
April 23, 2018, April 30, 2018 and May 7, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA at 7:00pm.
Chris Lucchesi made a motion to adjourn. Scott Sundin seconded the motion. Vote approved by majority vote. Meeting adjourned at 8:06 pm.
Minutes taken by: Maureen Burke
Minutes submitted by: Maureen Burke
Minutes approved by: DPWFC on April 23, 2017