DPW Facility Committee, April 23, 2018
Holden Department of Public Works Facility Committee
Meeting Minutes
April 23, 2018
Call to order
Daniel Nason called to order the regular meeting of the Holden Department of Public Works Facility Committee (DPW FC) at 7:02 on April 23, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA.
Roll call
Chair Daniel Nason conducted a roll call.
Committee Members present:
Chair Daniel Nason
Jack Cross
Jim Kempton
Scott Sundin
Dawn Michanowicz
Mark Johnson
Chris Lucchesi (Arrived at 7:12)
Committee Members Absent:
None
Others present:
Gary Kaczmarek, Project Manager
JP Parnas, Weston & Sampson Engineer
Stephanie Adams, Town Resident
Isabel McCauley, Senior Civil Engineer (arrived at 7:26)
1. Public Comment
None
2. Building Committee Chair
a. Meeting minutes Review and approval
Scott Sundin made a motion to approve the minutes from April 3, 2018 with revisions. Jack Cross seconded the motion. Dawn Michanowicz abstained. Vote approved by majority vote.
Jim Kempton made a motion to approve the minutes from April 17, 2018 with revisions. Jack Cross seconded the motion. Dawn Michanowicz abstained. Vote approved by majority vote.
b. Discuss community outreach
Tabled
3. OPM Update
Gary Kaczmarek reported the he met with Graves Engineering to go over some details for the NOI as well as the filing for the DCR. Moving forward with using an LSP though Universal to handle the BUD (Beneficial Use Determination) He forwarded them all the testing results from Weston and Sampson regarding all the concrete testing done on the slab. The initial results came in under the limits that require reporting when filed. DEP will let us know if we are required to go through a different waste stream or if the concrete will be able to be reused. Timetable should happen late July/early August. The testing cost is only a $100-$200. Results may offer a more defined delineation area.
4. Designer Update (W&S)
J.P. Parnas passed out the revised trifold brochure. There was discussion about adding the changes in this new draft and adding the town’s population growth numbers. Daniel Nason reported Town Council has stated that they cannot go out with the HMLD bills. If the project is funded and needs a ballot election because it is above the prop 2 1/2, town funds can’t be used to provide information on the project. If it was funded by a proposition 2 ½ override and it doesn’t go to a ballot election, it would be permissible.
Dan Nason was going to ask Mr. Lukes if it was funded by water rate money and not actual tax dollars, would it be permissible.
Scott Sundin reiterated that the cost to tax payers will need to be incorporated.
He also asked if it was going to go into the Landmark. Mr. Nason stated that the Board can’t pay to run an ad in the Landmark but private citizens write in. The paper can be invited to events for them to report on.
Mr. Nason also started a discussion regarding the June Special Town Meeting being too soon. Board members were in agreement that having the summer to get information out and follow up with a fall town meeting is a better decision. Mr. Lucchesi also reminded everyone about the debt coming off is of high value when discussing tax increases. Mr. Nason will speak to Peter Lukes about delaying the vote until fall.
b. Revisited - Discuss community outreach
Mr. Parnas presented 3 large info boards. There was lengthy discussion regarding possible edits. Mr. Nason asked for 2 sets of large format versions (poster sized) to be printed and laminated before the Open House on Saturday. Gary Kaczmarek will call Summit Forms and order 500 of the trifold pamphlets.
Mr. Parnas putting a request in to the estimator to take a look at the alternates. It should take a week or two.
Mr. Lucchesi asked Mr. Parnas if the possibility of athletic fields are being considered. Mr. Parnas said yes. A cut and fill analysis has been requested to be done.
Coverage times were discussed for the DPW Open House on Saturday, April 28th. Getting some brochures over to Jeds was mentioned.
5. New Business
None
6. Next Meetings
April 30, 2018 and May 7, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA at 7:00pm.
Jim Kempton made a motion to adjourn. Jack Cross seconded the motion. Vote approved by majority vote. Meeting adjourned at 8:08pm.
Minutes taken by: Maureen Burke
Minutes submitted by: Maureen Burke
Minutes approved by: DPWFC on June 4, 2018