DPW Facility Committee, April 3, 2018

Holden Department of Public Works Facility Committee

Meeting Minutes

April 3, 2018

Call to order

Daniel Nason called to order the regular meeting of the Holden Department of Public Works Facility Committee (DPW FC) at 7:05 on April 3, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA.

Roll call

Chair Daniel Nason conducted a roll call.

Committee Members present:

Chair Daniel Nason

Jack Cross

Jim Kempton

Scott Sundin

Chris Lucchesi (Arrived 7:14pm)

Committee Members absent:

Dawn Michanowicz

Mark Johnson

Others present:

Peter Lukes, Town Manager

John Woodsmall, Director of Public Works

Gary Kaczmarek, Project Manager

Chris DeMoranville, Supervisor of Operations

Isabel McCauley, Senior Civil Engineer

Jeff Alberti, Weston & Sampson Engineer

JP Parnas, Weston & Sampson Engineer

1. Public Comment

None

2. Building Committee Chair

a. Meeting minutes Review and approval

Scott Sundin made a motion to approve the minutes from March 19, 2018 with changes. Jack Cross seconded the motion. Vote approved by majority vote.

b. Discuss community outreach

Tabled.

c. Discuss cost estimate

Mr. Alberti reported that Miakoda Consulting did a cost estimate and it came within 1.1% of Weston and Sampson’s. This small difference implies that there are very little discrepancies and is in line with industry standards.

He then reviewed the summary sheet in detail including the design contingency, escalation costs and a $369/per square foot cost including the HCTV space being included.

Mr. Nason asked about the first page of the TCI. It appears the cost came out to $360.61 It did not include the vehicle storage canopy.

Mr. Alberti confirmed that it was because they thought the storage canopy was an add alternate.

Mr. Alberti reviewed the summary of potential cost control measures that can help reduce the projects budget. Suggestion included:

Having the DPW/Water Sewer do the installation of water lines to the building.

Deferring of immediate purchase of select industrial equipment like lifts and the bridge crane. These items are needed but can easily be added later and can be purchased with the unused portion of the contingency.

Overall the program presented is on target. There is more work and design to be done.

Mr. Nason said when the bids come in for the similar project in Longmeadow it will be a good comparison.

Mr. Alberti asked if the HCTV space should be taken out.

Mr. Nason, Mr. Lukes and Mr. Kaczmarek all answered yes.

Mr. Alberti was asked if the estimate summary includes the two add alternates. (The stand alone storage and outside canopy area with concrete floor.) He stated that they are included.

3. OPM Update

With the next couple of weeks he anticipated being able to finalize all the wording in the documents and have Town Council review them.

Discuss community outreach (Revisited)

Dan Nason reported that Dawn Michanowicz has been working with Weston and Sampson. He also wanted to remind people to add friends to the DPW Facility Committee Facebook page. He requested good quality photos to use. The open house will be coming up.

Scott Sundin asked about the status of the sports fields. Mr. Lukes said while the hopes are to do it eventually, the site has flood zones and wetland issues that need to be researched. He doesn’t want to make a promise at this time.

Mr. Nason asked Mr. Alberti for a site rendering for a multi use field area including parking.

Mr. Nason will contact Bob Levine and Dave White for details about going to the next Finance Committee meeting. He also asked Weston and Sampson for some “impactful videos”. Jeff Alberti showed some sample videos he had with him.

Jim Kempton mentioned that the financial impact per household should be included on the tri-fold flyer.

4. Designer Update (W&S)

Discussed under cost estimate section.

5. New Business

None

6. Next Meeting

April 10, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA at 7:00pm.

Scott Sundin made a motion to adjourn. Chris Lucchesi seconded the motion. Vote approved by majority vote.  Meeting adjourned at 8:16 pm.

Minutes taken by:  Maureen Burke

Minutes submitted by:  Maureen Burke

Minutes approved by:  DPWFC on April 23, 2018