DPW Facility Committee, February 12, 2018

Meeting date: 
Monday, February 12, 2018

Holden Department of Public Works Facility Committee

Meeting Minutes

February 12, 2018

Call to order

Jim Kempton called to order the regular meeting of the Holden Department of Public Works Facility Committee (DPW FC) at 7:30 on February 12, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA.

Roll call

Jim Kempton conducted a roll call.

Committee Members present:

Jack Cross

Jim Kempton

Mark Johnson

Chris Lucchesi

 

Committee Members absent:

Chair Daniel Nason

Scott Sundin

Dawn Michanowicz

 

Others present:

John Woodsmall, Director of Public Works

Gary Kaczmarek, Project Manager

Ryan Mouradian, Water & Sewer Superintendent

Isabel McCauley, Senior Civil Engineer

Jeff Alberti, Weston & Sampson Engineer

David White, Finance Committee Liaison

 

1. Public Comment

None

 

2. Annual Report Review and Approval

There was a general discussion regarding revising the final sentence of the Annual Report.

Chris Lucchesi made a motion to approve the Annual Report with revisions left to the discretion of the Board Chair and Co-Chair.  Jack Cross seconded the motion. Vote approved by majority vote.

 

3. Building Committee Chair

a. Meeting minutes Review and approval

Mark Johnson made a motion to approve the minutes from January 25, 2018 with edits. Chris Lucchesi seconded the motion.  Vote approved by majority vote.

      

b. Public Outreach

Review outreach material from MTV and Public Safety Building and continued discussion

Chris Lucchesi reviewed the handouts with the board and spoke at length about his experience with public outreach during the Mountview Middle School project.

 A trifold brochure was placed around town and used at a booth during Holden Days. It had a footnote clearly stating who prepared the content and who it was approved by. It is for informational purposes only and reminds townspeople that there is a vote coming up.

Two Power Point presentations were created to walk members of the community through the Public Safety Building project. One was created and presented to the Holden Center Neighborhood Association. It was meant as a way to “walk” members of the community through the project. The other was a more in depth version that added funding information.

There was an extensive marketing packet also discussed. It included articles and editorials.

 

c. Action items/ Assign Responsibilities (volunteers):

Specific action items included:

Creating a unified message.

Mailer

Trifold Flyer

Cable Access

Social Media (FB, IG, Twitter)

 

3. OPM Update

a. Update on site environmental cleanup and building demo

70% draft on specifications used for demolition. They will be sent to Town Council on 2/13/18.

Environmental testing started today doing geotechnical borings on site where the Chromium is to establish levels. They will be spending 2-3 more days drilling.  Core samples are being taken in the slab. Geotech will get sample soils from under slab and Mr. Kaczmarek will report back any findings.

4. Designer Update

Jeff Alberti reported that Weston and Sampson is nearing completion of an internal draft with the revisions that were previously discussed. The pricing set should be completed on 2/23/18 and will be sent out to an independent cost estimator. There should be a draft completed by 3/9/18. There will be a breakdown of costs estimated based on 6 main categories of the building. This affords an opportunity to revise or modify one specific area in the building and know what space cost impact would be without having to revise the whole design.

David White asked if the first floor would be built to capable of handling a second floor for future expansion. Mr. Alberti responded that not at the moment. The cost impact is too great but a lot of first floor space previously allocated to elevators and stairwells have been reclaimed.

 

5. New Business

None

6. Next Meeting

February 26, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA at 7:00pm.

             

Chris Lucchesi made a motion to adjourn. Jim Kempton seconded the motion. Vote approved by majority vote.  Meeting adjourned at 8:30pm.

Minutes taken by:  Maureen Burke

Minutes submitted by:  Maureen Burke

Minutes approved by:  DPWFC on 2/26/18