DPW Facility Committee, February 21, 2017
Holden Department of Public Works Facility Committee
Meeting Minutes
February 21, 2017
Call to order
Daniel Nason called to order the regular meeting of the Holden Department of Public Works Facility Committee (DPW FC) at 7:02 on February 21, 2017 at Holden Senior Center, 1130 Main Street, Holden, MA .
Roll call
Daniel Nason conducted a roll call.
Committee Members present:
Chair Daniel Nason
Jack Cross
Jim Kempton
Mark Johnson
Committee Members absent:
Eugene Stirchak
Bill Randell arrived at 7:25pm
Dawn Michanowicz arrived at 7:35
Others present:
Peter Lukes, Assistant Town Manager
John Woodsmall, Director of Public Works
Isabel McCauley, Senior Civil Engineer
JP Parnas, Weston & Sampson Engineer
Review and approve meeting minutes
Mr. Nason suggested skipping the approval of the minutes until later in the meeting due to lack of voting quorum.
Acquisition agreement update
Mr. Woodsmall stated that the Agreement for Donation Acceptance of Real Property has been signed by the Town Manager and returned for processing. The closing date is on or before May 1, 2017. The Special Town Meeting will need to be moved up to April. Weston and Sampson has been issued a notice to proceed to begin site assessment activities. Testing of existing contaminants will be tested in order for Weston and Sampson to develop a more proactive plan for remediation.
Site evaluation schedule
Mr. Parnas reported that sampling inside the building should only take a day or two. Maximum time for results on well tests should be a week or two. Other than that there is a structural test and a visual inspection to be done in the building.
7:25pm Bill Randall arrived
Review and approve meeting minutes
January 19, 2017 minutes could not be approved due lack of quorum present from that meeting.
Mr. Johnson made a motion to approve the minutes from February 2, 2017 with edits. Mr. Kempton seconded the motion. Vote approved by majority vote.
Discuss Special Town Meeting schedule
Nothing new to discuss
Public outreach efforts
Mr. Woodsmall is meeting with Nicole from Capitol Strategic Solutions on February 22, 2017 to discuss the projects media presence.
Mr. Nason would like Weston and Sampson to be involved in the content.
Mr. Woodsmall presented various videos and photos stored on the Google Drive.
A general discussion took place regarding how and where to educate the Townspeople on the benefits of the project. Ideas included all social media platforms posting multiple times a day, Landmark articles and letters to the editor and DPWFC members attending future Selectboard meetings.
Mr. Randall offered that the town can get coverage on unknown existing contaminants but there isn’t a policy quote available at this time. Mr. Woodsmall asked MIAA for a first party quote for unknown contaminants that are pre-existing on the site. They have yet to respond.
7:35 Ms. Michanowicz arrived
Mr. Cross made a motion to approve the minutes from January 19, 2017 with edits. Mr. Kempton seconded the motion. Vote approved by majority vote.
Set future meeting dates
March 7, 2017 at Holden Senior Center, 1130 Main Street, Holden, MA .
Mr. Cross made a motion to adjourn. Ms. Michanowicz seconded the motion. Vote approved by majority vote. Meeting adjourned at 8:22pm.
Minutes submitted by: Maureen Burke
Minutes approved by: DPW FC on April 18, 2017.