DPW Facility Committee, February 21, 2017

Meeting date: 
Tuesday, February 21, 2017

Holden Department of Public Works Facility Committee

Meeting Minutes

February 21, 2017

 

 

Call to order

Daniel Nason called to order the regular meeting of the Holden Department of Public Works Facility Committee (DPW FC) at 7:02 on February 21, 2017 at Holden Senior Center, 1130 Main Street, Holden, MA .

 

Roll call

Daniel Nason conducted a roll call.

Committee Members present:

Chair Daniel Nason

Jack Cross

Jim Kempton

Mark Johnson

 

Committee Members absent:

Eugene Stirchak

Bill Randell arrived at 7:25pm

Dawn Michanowicz arrived at 7:35

 

Others present:

Peter Lukes, Assistant Town Manager

John Woodsmall, Director of Public Works

Isabel McCauley, Senior Civil Engineer

JP Parnas, Weston & Sampson Engineer

 

Review and approve meeting minutes

Mr. Nason suggested skipping the approval of the minutes until later in the meeting due to lack of voting quorum.

 

Acquisition agreement update

Mr. Woodsmall stated that the Agreement for Donation Acceptance of Real Property has been signed by the Town Manager and returned for processing. The closing date is on or before May 1, 2017. The Special Town Meeting will need to be moved up to April. Weston and Sampson has been issued a notice to proceed to begin site assessment activities. Testing of existing contaminants will be tested in order for Weston and Sampson to develop a more proactive plan for remediation.

 

Site evaluation schedule

Mr. Parnas reported that sampling inside the building should only take a day or two. Maximum time for results on well tests should be a week or two. Other than that there is a structural test and a visual inspection to be done in the building.

 

7:25pm Bill Randall arrived

 

 

Review and approve meeting minutes

January 19, 2017 minutes could not be approved due lack of quorum present from that meeting.

 

Mr. Johnson made a motion to approve the minutes from February 2, 2017 with edits. Mr. Kempton seconded the motion. Vote approved by majority vote.

 

 

Discuss Special Town Meeting schedule

Nothing new to discuss

 

Public outreach efforts

Mr. Woodsmall is meeting with Nicole from Capitol Strategic Solutions on February 22, 2017 to discuss the projects media presence.

Mr. Nason would like Weston and Sampson to be involved in the content.

Mr. Woodsmall presented various videos and photos stored on the Google Drive.

A general discussion took place regarding how and where to educate the Townspeople on the benefits of the project. Ideas included all social media platforms posting multiple times a day, Landmark articles and letters to the editor and DPWFC members attending future Selectboard meetings.

Mr. Randall offered that the town can get coverage on unknown existing contaminants but there isn’t a policy quote available at this time. Mr. Woodsmall asked MIAA for a first party quote for unknown contaminants that are pre-existing on the site. They have yet to respond.

 

7:35 Ms. Michanowicz arrived

Mr. Cross made a motion to approve the minutes from January 19, 2017 with edits. Mr. Kempton seconded the motion. Vote approved by majority vote.

 

Set future meeting dates

March 7, 2017 at Holden Senior Center, 1130 Main Street, Holden, MA .

 

 

Mr. Cross made a motion to adjourn. Ms. Michanowicz seconded the motion. Vote approved by majority vote. Meeting adjourned at 8:22pm.

Minutes submitted by:  Maureen Burke

Minutes approved by:  DPW FC on April 18, 2017.