DPW Facility Committee, January 19, 2017
Holden Department of Public Works Facility Committee
Meeting Minutes
January 19, 2017
Call to order
Daniel Nason called to order the regular meeting of the Holden Department of Public Works Facility Committee (DPW FC) at 7:03 on January 19, 2017 at Holden Senior Center, 1130 Main Street, Holden, MA .
Roll call
Daniel Nason conducted a roll call.
Committee Members present:
Chair Daniel Nason
Jack Cross
Jim Kempton
Dawn Michanowicz
Eugene Stirchak
Committee Members absent:
Mark Johnson
Bill Randell
Others present:
David White, Finance Committee Liaison
Geri Herlihy, Board of Selectmen Liaison
Timothy Ethier, Vice Chairman, Board of Selectmen
Peter Lukes, Assistant Town Manager
John Woodsmall, Director of Public Works
Ryan Mouradian, Water & Sewer Superintendent
Isabel McCauley, Senior Civil Engineer
JP Parnas, Weston & Sampson Engineer
Review and approve meeting minutes
Mr. Kempton made a motion to approve the minutes from November 16, 2016 with edits.
Mr. Cross seconded the motion. Vote approved by majority vote. Ms. Michanowicz and Mr. Stirchak abstained.
Mr. Kempton made a motion to approve the minutes from December 8, 2016 with edits.
Ms. Michanowicz seconded the motion. Vote approved by majority vote.
Acquisition agreement updates
Mr. Nason reported that on December 20th or 21st the Town responded to the agreement but Reid Rico has not responded back to date.
Mr. Woodsmall reported that Ms. Kelly (Town Manager) is following up via email and phone today (1/19) or tomorrow (1/20).
Mr. Ethier asked if it would be ready for town meeting.
Mr. Lukes stated the need to get into the facility.
Mr. Woodsmall stated that he asked Ms. Kelly to find out if we could informally get in, take measurements and do a visual survey. Too much time lost can start impacting the timeline.
Mr. White stated he believed that Weston and Sampson’s said that the timeline is 6 weeks to do due diligence. Will there be enough time to get info to voters before town meeting?
Mr. Nason stated that worst case, a new date would have to be set. When more information is available, it can be dealt with.
Site review updates
Mr. Woodsmall handed out copies of Insurance Quotation from XS Brokers. IT has been sent to Town Council for review. The updated quote is $18,000 for 1 million dollars of coverage with $50,000 deductible. With options also offered for 3 and 5 million dollars of coverage.
Mr. White asked what the value is for this policy if Weston and Sampson believes there are no unknown contaminants on site.
Mr. Woodsmall handed out copies of the Weston and Sampson Amendment No. 02 to Agreement for Engineering services.
Mr. Parnas went through the changes to the agreement.
Discussion of Warrant and articles
Mr. Woodsmall passed out the Warrant for the Special Town meeting scheduled for February 27, 2017 – 7:00pm.
Mr. Woodsmall stated that he will need to prepare a draft report for review and editing in the next 2 weeks. Nothing will be submitted without committee approval.
Public outreach efforts for February Town Meeting
- Board of Selectmen meeting-February 6
- Public Information Session-TBD
- Finance Committee-TBD
Mr. Ethier suggested the use of the word “donation” in place of purchase.
Mr. Lukes suggested using Holden TV and present 15 minute videos.
Mr. Stirchak suggested the used of 30/60/90 second out takes.
Ms. Herlihy suggested using “Education – vs- Avocation”. Also that her recent Facebook “shares” on her Selectman page reached over 800 people.
Mr. Lukes feels that the land is an “easy pass” as the site is very valuable with a ton of potential.
General Discussion regarding potential “slogans”, signage and letters being sent to the Landmark. Including “18 Industrial Drive Is A Gift”.
Old business
None
New business
None
Set future meeting dates
January 26, 2016 at Holden Senior Center, 1130 Main Street, Holden, MA .
Adjournment
Ms. Michanowicz made a motion to adjourn. Mr. Cross seconded the motion. Vote approved by majority vote. Meeting adjourned at 8:18pm.
Minutes submitted by: Maureen Burke
Minutes approved by: DPW FC on January 19, 2016 on February 21, 2017.