DPW Facility Committee, January 29, 2018

Meeting date: 
Monday, January 29, 2018

Holden Department of Public Works Facility Committee

Meeting Minutes

January 29, 2018

 

Call to order

Daniel Nason called to order the regular meeting of the Holden Department of Public Works Facility Committee (DPW FC) at 7:02 on January 29, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA.

 

Roll call

Daniel Nason conducted a roll call.

Committee Members present:

Jack Cross

Jim Kempton

Mark Johnson - arrived at 7:05PM

Scott Sundin

Chair Daniel Nason

Chris Lucchesi

Dawn Michanowicz

 

Committee Members absent:

 

Others present:

John Woodsmall, Director of Public Works

Gary Kaczmarek, Project Manager

JP Parnas, Weston & Sampson Engineer

Chris DeMoranville, Supervisor of Operations

David White, Finance Committee Liaison

Ryan Mouradian, Water & Sewer Superintendent

Jeff Alberti, Weston & Sampson Engineer

Joe Sullivan- Town Resident

 

1. Public Comment

None

2. Building Committee Chair

a. Meeting minutes Review and approval

Chris Lucchesi made a motion to approve the minutes from January 8, 2018 with edits. Jack Cross   seconded the motion. Dawn Michanowicz abstained.  Vote approved by majority vote.

3. OPM Update

a. Review of Meeting with Architect and DPW

Gary Kaczmarek reported back about the meeting at Town Hall regarding DPW’s concerns that were brought to the last meeting. Weston and Sampson brought a revised site plan.

There was discussion on the following:

  • Changing of the position of the salt shed (more to the west) to make better access for the larger trucks.
  • Opening the western corner up for materials storage.
  • An area to do composting.
  • Location of where generator will be – between Admin and Mechanics area (southerly side).
  • Addition for space to be added on to the attached canopy as an alternate for possible brine storage.
  • Use of outside storage area to use a portion for heated space for vehicles.
  • Location for a small dumpster was discussed.
  • Having only one entrance to the DPW, and eliminating the center entrance way and making the one to the right a two way entrance.

Discussion regarding the inside of the building included:

  • Making the maintenance/ foreman area one space.
  • Changing the location of the doors in the electric mechanical rooms to enter into the Muster Room instead of from the Water/Sewer.
  • Having the supervisors as two separate offices.
  • If the building doesn’t get built “up”, that will save some office space as stairwells and elevators will not be needed.
  • Vehicle Storage spaces had been discussed for not being accurate to the actual truck sizes.  Mr. Kaczmarek suggested spray painting lines for a more accurate layout.
  • Timeline from Mr. Alberti is 4 weeks to drawings. 6 for cost estimates.
  • Mr. Kaczmarek gave his schedule for demolition and abatements as well as the feasibility study.  It will be sometime after the annual town meeting.
  • Mr. Lucchesi asked if the second bid include all the vehicles and does it eliminate the need for Adams Road?
  • JP Parnas responded that the plans were with the intentions to not use Adams Road. Plans do not currently include cold storage but the space is still there.
  • The biggest thing would be that we are blocking off the outside of the mechanics bay. We would still provide those doors they would just be accessed through the storage garage for drive through capability.

4. Designer Update (taken out of order)

Mr. Parnas passed out the new plans.

Mr. Alberti talked about the next steps to take the plans and create a pricing set.

Mr. Nason asked how accurate it has been in the past.

Mr. Alberti responded that it is usually very good. Their estimator has done over 40+ of these.   There will still have contingencies and escalation. Changes get absorbed into that.

There was a general discussion regarding estimated prices –vs- actual costs for other facilities.

Mark Johnson asked what types of HVAC systems are being considered.

Mr. Parnas reviewed some of the types of systems. Office will be a packaged unit for heating and cooling.

A rooftop energy recovery unit. Boilers are being used often with hot water reheat. Shops are basic rooftop units with tempered air and exhausted fans. These are also used in vehicle maintenance as well as radiant floor heating as well as energy recovery systems.

There was a general discussion regarding salt and brine usage.

 

3. OPM Update (revisited b & c)

b. Update on site environmental cleanup

Mr. Kaczmarek stated that Weston and Sampson will be filing the reports from October.   Additional work inside the building will be done taking coring samples under the slabs.

a. Update on building demo

February 12 the Chromium disposal/recycling will start.

5. New Business

a. Public Outreach

Mr. Nason stated that it is time to restart the conversations regarding public outreach.Mr. Sundin stated it is important to be familiar with rules and regulations and what can and can’t be  done.

Some outreach mediums include:

  • Flyers (left at local establishments)
  • School functions
  • Social media – for informational purpose only. Links to external sites with info
  • Letters to the Editor
  • Social Circles
  • Q&A in the paper Professionals from the Board available to answer questions
  • Updates to the Selectboard
  • Phones and door knocking
  • Identify groups that will support the cause and come out and vote.
  • Informational workshop like the one in Longmeadow. Engaging townspeople so they feel like they are part of the project and get on board.
  • A Municipal Ballot Election committee must register with the Town Clerk.   Check regulations regarding Municipal Employees participation.

6. Next Meeting

February 12, 2018 and February 26, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA at 7:00pm.

Jim Kempton made a motion to adjourn. Dawn Michanowicz seconded the motion. Vote approved by majority vote. Meeting adjourned at 8:26pm.

Minutes taken by:  Maureen Burke

Minutes submitted by:  Maureen Burke

Minutes approved by:  DPWFC on February 12, 2018