DPW Facility Committee, July 10, 2017

Holden Department of Public Works Facility Committee

Meeting Minutes

July 10, 2017

Call to order

Daniel Nason called to order the regular meeting of the Holden Department of Public Works Facility Committee (DPW FC) at 7:16 on July 10, 2017 at Holden Senior Center, 1130 Main Street, Holden, MA .

Roll call

Daniel Nason conducted a roll call.

Committee Members present:

Chair Daniel Nason

Jack Cross

Jim Kempton

Committee Members absent:

Eugene Stirchak (Resigned)

Mark Johnson

Bill Randell (Resigned)

Dawn Michanowicz arrived at 7:44pm

Others present:

Peter Lukes, Town Manager

Ryan Mouradian, Water & Sewer Superintendent

John Woodsmall, Director of Public Works

Isabel McCauley, Senior Civil Engineer

JP Parnas, Weston & Sampson Engineer

Geri Herlihy, Board of Selectmen

Gary Kaczmarek, Project Manager

David White, Finance Committee Liaison

Timothy Ethier, Board of Selectmen

Robert Lavigne, Board of Selectmen

Chris DeMoranville, Supervisor of Operations

Review and approve meeting minutes

There were none.

Update on 6/19/17 Board of Selectmen discussion with Chair and Vice-Chair

Dan Nason reported that the Selectmen meeting turned towards the projects budget and didn’t think it was supposed to be the focus of the meeting.

Geri Herlihy stated that she feels they are all working towards the same goal and the budget is always kept in mind.

There was general discussion regarding building costs, uses and potential changes.

Update on 18 Industrial Drive

Mr. Nason asked if anyone had any feedback or questions. There was none.

Insurance (SKIPPED)

Covenant Not to Sue Application and Notices (SKIPPED)

Owner’s Project Manager

Gary Kaczmarek was introduced and spoke about prior projects he has worked on.

Peter Lukes added that Gary is already a Town employee so the transition will be easier.

John Woodsmall handed out a document outlining what an OPM’s description is.

Discussion of different project delivery methods available (SKIPPED)

Design, Bid, Build (SKIPPED)

Construction Manager at Risk (SKIPPED)

Next steps of project development

Wetlands delineation

Mr. Lukes stated that Echotech has been out to the site.

Site survey

Mr. Woodsmall stated that services for site surveys are being solicited. He hopes to have someone hired and out to the site as soon as possible.

Sampling for materials of concern (lead, PCB, asbestos, etc.)

Mr. Woodsmall reported that Weston and Sampson is working on addendum for the sampling work. This will give us a better idea of what there is in the building.

Dawn Michanowicz arrived at 7:44pm

Covenant Not to Sue Application and Notices

Mr. Woodsmall discussed the Covenant Not to Sue and stated that it is in the works.

Mr. Nason stated its value is in eliminating some of the risks.

Insurance

Mr. Woodsmall stated that Town Council has reviewed the policy. Zurich will insure the town against any unknown contaminants that have not previously been discovered on the property that we find. We would be covered up to the limits of the policy purchased. The premiums offered are 3 million or 5 Million dollars. The length of coverage is either 3 years or 5 years. Approximate cost for 3 million for 3 years is $31,000. Approximate cost for 5 million for 5 years is $60,000.

Dawn Michanowicz made a motion to recommend the purchase of pollution Legal Liability insurance with a minimum of 3 years with a chance of extension to 5 years for $3 million dollars coverage.

Jack Cross seconded the motion. Vote approved by majority vote.

Discussion of different project delivery methods available

Design, Bid, Build

Construction Manager at Risk

Mr. Woodsmall stated that CMR is a way of teaming all the major players up early at the start of a project rather than bringing in people who have not necessarily worked together in the past. It provides for doing a lot of construction engineering during the design. Ultimately, the project gets built faster with fewer change orders.

There was a general discussion regarding pro and cons as well as personal experience with the process.

Schematic design

Jim Kempton stated the benefit of Weston and Sampson providing a full quote for an all new building.

There was a general discussion regarding the pros and cons of new –vs- reusing some of the existing space.

New business not previously anticipated to be discussed

Mr. Nason asked Mr. Kaczmarek if he would like to tour 18 Industrial Drive. Mr. Woodsmall will coordinate a time and invite Mr. Parnas to come to answer questions.

Set future meeting dates

Next DPWFC meeting date is July 24, 2017 at 7:00pm.

Jim Kempton made a motion to adjourn. Dawn Michanowicz seconded the motion. Vote approved by majority vote. Meeting adjourned at 8:31 pm.

Minutes submitted by:  Maureen Burke

Minutes approved by:  DPWFC on August 14, 2017