DPW Facility Committee, March 19, 2018

Meeting date: 
Monday, March 19, 2018

Holden Department of Public Works Facility Committee

Meeting Minutes

March 19, 2018

 

Call to order

Daniel Nason called to order the regular meeting of the Holden Department of Public Works Facility Committee (DPW FC) at 7:02 on March 19, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA.

Roll call

Chair Daniel Nason conducted a roll call.

Committee Members present:

Chair Daniel Nason

Jack Cross

Jim Kempton

Scott Sundin

Dawn Michanowicz

 

Committee Members Absent:

None

 

Committee Members delayed:

Mark Johnson (Arrived at 7:05pm)

 

Others present:

John Woodsmall, Director of Public Works (arrived at 7:45pm)

Gary Kaczmarek, Project Manager

Ryan Mouradian, Water & Sewer Superintendent

Chris Demoranville, Supervisor of Operations

JP Parnas, Weston & Sampson Engineer

David White, Finance Committee Liaison

 

1. Public Comment

None

 

2. Building Committee Chair

a. Meeting minutes Review and approval

Scott Sundin made a motion to approve the minutes from February 26, 2018 with one change. Dawn Michanowicz seconded the motion. Vote approved by majority vote.

b. Discuss community outreach

Skipped ahead for the moment.

 

3. OPM Update

Gary Kaczmarek reported that he met with Town Council last Thursday regarding some contract changes. He also asked them to put together verbiage on how to handle crushing asphalt on site as some PVC’s are not fully delineated. They will be marked off and sent off in a separate waste stream. The slab will possibly be degreased to get some oil off the surface.

An AP Schedule for $1,547.45 from work done in December 2017 by Mirick O’Connell was presented for payment approval. Jim Kempton made a motion to accept. Jack Cross seconded the motion. Vote approved by majority vote.  (An Athletic field bill for another department was included but was deducted from the total.)

 

4. Designer Update (W&S)

JP Parnas reported that Weston and Sampson is currently working on the cost estimate in draft form. He offered a cost comparison of the project to the cost of the Hopkinton facility. Mr. Parnas asked how many miles of road there are in Holden. Chris Demoranville answered 120 miles.

An 11X17 floor plan was passed out for review.

Mr. Nason started a conversation that discussed the similarities and differences between the Hopkinton and proposed Holden Facility.

Mr. Parnas said the biggest difference was in Hopkinton’s site restraints.

Hopkinton didn’t have a canopy or lean to for additional vehicle storage.

Hopkinton salt shed was designed with 4,000 sq. ft.

Gary Kaczmarek prefers trench drainage systems instead of floor based trenches used in Hopkinton.

There was discussion regarding the wash bay dividing wall acting as a water stop causing it to crack. It appeared to be added as an afterthought.

Mr. Kaczmarek brought up the poor finish work on the baseboards.

He and others discussed the the high-track garage doors used on the Hopkinton project. Everyone was in agreement that that style/manufacturer should NOT be used due to poor quality and wear.

 

b. Revisited - Discuss community outreach

Dawn Michanowicz handed out an informational flyer she created.

General discussion brought up topics that should be communicated to the public including:

  • What the DPW does and where we do it from.
  • Staff increases over the years.
  • Increased inventory of vehicles.
  • Increase in number of sewer pump and water stations.
  • DPW maintains the HMLD, Fire and Police as well as DPW equipment.
  • Statistical information regarding population and miles of road increases in Holden.
  • Population in 1950 was 5,975. Today it is 19,003.

 

Mr. Nason requested that Mrs. Michanowicz work directly with Weston and Sampson. The Historical Society has been asked for DPW related photos from over the years.  Mr. Nason asked for additional help with social media from other individuals once the additional estimates and digital renderings come in from Weston and Sampson. Mr. Nason inquired about the date for the Baseball parade. (Added later that it is April 28, 2018.)  He hopes to tie it in with public works week. John Woodsmall believed the DPW and fleet would be present and on display as it has been in previous years. He also needs members come up with names of groups that would support the project.

Mr. Kaczmarek stated he talked to the owner (Jimmy) of Jed’s. He offered the use of the in store TV/monitor to have informational videos run about the project. He also offered a space for a table to put literature on.  He also spoke with Jim Robinson at HMLD regarding the possibility of funding a photovoltaic array system. If included in the presentation to residents, it shows the town doing its due diligence in being green and saving the residents money by utilizing free power. Nothing additional would have to be revised on the building to incorporate solar into the project.

Dawn Michanowicz spoke about putting out info to the public when demolition on the building is ready to begin. It helps to keep the public informed and engaged as they follow along with the progress.

David White reminded the Committee that writing letters to the Landmark can be another vehicle to get the message out.

 

5. New Business

Dan Nason anticipated that the cost estimate would be available for the next meeting.

The Longmeadow bid opening is tentatively scheduled for the first week of April.

 

6. Next Meeting

March 26, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA at 7:00pm.

               

Mark Johnson made a motion to adjourn. Dawn Michanowicz seconded the motion. Vote approved by majority vote.  Meeting adjourned at 7:56 pm.

 

Minutes taken by:  Maureen Burke

Minutes submitted by:  Maureen Burke

Minutes approved by:  DPWFC on April 3, 2018