DPW Facility Committee, May 7, 2018

Holden Department of Public Works Facility Committee

Meeting Minutes

May 7, 2018

Call to order

Jim Kempton called to order the regular meeting of the Holden Department of Public Works Facility Committee (DPW FC) at 7:25 on May 7, 2018 at Holden Municipal Light Department, 1 Holden Street, Holden, MA.

Roll call

Jim Kempton conducted a roll call.

Committee Members present:

Jack Cross

Jim Kempton

Mark Johnson

Chris Lucchesi

Committee Members Absent:

Chair Daniel Nason

Scott Sundin

Dawn Michanowicz

Others present:

None

1. Public Comment

None

2. Building Committee Chair

a. Meeting minutes Review and approval

Tabled

b. Discuss community outreach

There was a general discussion regarding the Open House being well received. The new pamphlets can be dropped off at games. The presence on Facebook is growing.

3. OPM Update

Tabled

4. Designer Update (W&S)

Jim Kempton reviewed an email he received from Jeff Alberti at Weston and Sampson. The bid alternate for the Vehicle Storage Garage and Canopy worked out to $778,410.

Based on the recent bid results in Longmeadow, Jim felt that the design and construction contingencies could be reduced, the bid alternates could be budgeted, and that the total project estimate could remain around $18M.  The committee agreed that the bid alternates should be seriously considered.

There was a general discussion regarding the pros and cons of accepting a low bidder.

5. New Business

None

6. Next Meeting

TBD

Jack Cross made a motion to adjourn. Chris Lucchesi seconded the motion. Vote approved by majority vote.  Meeting adjourned at 7:50 pm.

Minutes taken by:  Maureen Burke

Minutes submitted by:  Maureen Burke

Minutes approved by:  DPWFC on June 4, 2018