DPW Facility Committee, October 17, 2017
Holden Department of Public Works Facility Committee
Meeting Minutes
October 17, 2017
Call to order
Daniel Nason called to order the regular meeting of the Holden Department of Public Works Facility Committee (DPW FC) at 7:06 on October 17, 2017 at Holden Municipal Light Department, 1 Holden Street, Holden, MA.
Roll call
Daniel Nason conducted a roll call.
Committee Members present:
Chair Daniel Nason
Jack Cross
Jim Kempton
Mark Johnson
Chris Lucchesi
Scott Sundin
Committee Members absent:
Dawn Michanowicz
Others present:
Peter Lukes, Town Manager
John Woodsmall, Director of Public Works
Gary Kaczmarek, Project Manager
Geri Herlihy, Board of Selectmen
JP Parnas, Weston & Sampson Engineer
Chris DeMoranville, Supervisor of Operations
David White, Finance Committee Liaison
Ryan Mouradian, Water & Sewer Superintendent
Isabel McCauley, Senior Civil Engineer
- Public Comment
None.
B. Building Committee Chair
1.Meeting minutes Review and approval
Jim Kempton made a motion to approve the minutes from October 2, 2017 with edits.
Dan Nason seconded the motion. Vote approved by majority vote.
2.Review and discuss space needs
The document “Space Needs Summary – Comparison With Existing” was reviewed beginning on page 2.
Mark Johnson made a motion to keep all of the descriptive areas in the “Workshop Areas” section as is with the addition of the Water and Sewer Forman office and Forman office to be combined with a possible square footage change.
Jim Kempton seconded the motion.
Vote approved by majority vote.
Chris Lucchesi made a motion to accept all of the items under “Vehicle Maintenance” as required items for our DPW facility to support this function.
Discussion regarding the potential use of a mezzanine area for storage. All agreed this would be a positive solution for additional storage.
Mark Johnson seconded the motion.
Vote approved by majority vote.
Chris Lucchesi made a motion to accept the items under “Vehicle Wash”. The DPW facility should have a wash bay to handle equipment.
Jim Kempton stated the proposed area is as “tight” as an area of this function can be.
Jim Kempton seconded the motion.
Vote approved by majority vote.
The “Vehicle Storage” section was discussed.
Dan Nason said this is an area that can be looked at to save some big dollars. This can be done by putting some of the larger vehicles that don’t require to be heated and can be partially covered outside. An example of this was seen at the Wayland facility that was toured.
Chris Lucchesi expressed that he doesn’t feel the full fleet needs to be under cover. Other town vehicles (fire, police) are stored inside and outside. He stated that the proposed goal is to have the whole DPW fleet at one location and stored appropriately to maintain the life of the assets. This includes heated and partially heated spaces. And to find a way to maximize expense savings on design construction on the garage.
Chris Lucchesi made a motion to accept “Vehicle Storage”
Scott Sundin seconded the motion.
Vote approved by majority vote.
Chris Lucchesi made a motion that the DPW facility solution meet or provide space for all of the items under “Administration & Engineering” with the exception of the single public toilet. Also striking the Community Training Room under Administration & Engineering (further detailed as 1,260 square feet) be eliminated because we can accommodate this function in another space within this facility.
Scott Sundin seconded the motion.
Vote approved by majority vote.
The “Water Department” area, its uses and space needs were explained by Ryan Mouradian.
Chris Lucchesi made a motion that the DPW facility needs to support the Water and Sewer Operations inclusive of a control room and a testing lab.
Jim Kempton seconded the motion.
Vote approved by majority vote.
The “Employee Facilities” area was discussed.
Scott Sundin made a motion to accept the need for the “Employee Facilities” and to look to the architects to minimize the space required.
Mark Johnson seconded the motion.
Vote approved by majority vote.
Scott Sundin made a motion to accept the need for the “Building Support” and to look to the architects to minimize the space required.
Mark Johnson seconded the motion.
Vote approved by majority vote.
- Review Critical Path including BOS and FinCom meetings 11/6 and 11/8
Dan Nason asked for clarification on the previously set meeting dates. He also asked JP Parnas if he was still on schedule with information previously requested. Mr. Parnas stated he would have it available at the next meeting.
C. OPM Update
1. Discuss additional Hazmat testing
Gary Kaczmarek reported that there is more testing being down between the windows and test pits on site.
D. Designer Update ( W & S )
JP Parnas reported that there has been work done to confirm if a new building can fit on the site. The new information will be programed into the system again.
Mr. Nason asked for any issues that come up to be communicated ASAP to him and/or Gary Kaczmarek.
E. Next Meeting
October 23, 2017 at Holden Municipal Light Department, 1 Holden Street, Holden, MA.
11/6 and 11/8 dates and times to be confirmed.
F. New Business
None
Mark Johnson made a motion to adjourn. Jim Kempton seconded the motion. Vote approved by majority vote. Meeting adjourned at 8:34 pm.
Minutes taken by: Maureen Burke
Minutes submitted by: Maureen Burke
Minutes approved by: DPWFC on Oct0ber 30, 2017