Mountview School Building Committee
Mountview School Building Committee
September 13, 2016
MINUTES
7:00pm Holden Municipal Light Department
Present: Chairman Paul Challenger, Dave White, Larry Galkowski, Bob McCarthy, Margaret Watson, Erik Githmark, Chris Lucchesi, Gary Kaczmarek, OPM, Sue Lucia
Others Present: From LPA: Bill Senecal, Peter Caruso
Not Present: Jacquie Kelly
- OPM Report: Gary Kaczmarek gave a construction update. Work is progressing on the prep for the soccer field and front sign. The front has been cleaned up and they are trucking in loam for the soccer field and the surrounding area. The Holden DPW did the baseball infield. This saved the project money. The last phase of irrigation has begun for the softball and soccer fields. Einstein is turning in turf in the baseball filed prepping for sod. The interior punchlist is ongoing. Some items are in dispute between CTA and LPA. LPA will complete the punchlist before the next req. It is not as bad as it seems to be. Things are moving along well. CTA has a fairly aggressive schedule and are planning to be done around the 3rd week of October. They set that goal because they want to make sure they are done by November 29th. Some of the things remaining are the sod in the soccer field, the front sign and stonewall, curbing in the front, closing in of the old entrance, plantings and trees. The extra parking area hydro seeding was done today. Dave White asked about the status of the shrinkage cracks. Gary said they put Ardex, and it does not look bad. They will redo a couple small areas. The level spreader was finally started a couple days ago. Graves was there today. It will take a good week or so to complete. They brought in wood chips for erosion. The town does own replacing fencing and fabric around the tennis court. The fencing is in great shape. Gary got a price to clean up the basketball court and for asphalt/sealing the court. For $5600, it will look like new. There are new hoops and tennis nets coming. The budget look good.
Erik Githmark commented that the teachers love the building. Gary said they will be commissioning the system next week. The solar panels had a bad converter that was replaced. Holden’s electric advisory board reported existing systems are all producing 80-87% efficiency. Ours is at 77% range. According to the engineer, it is doing well for the size of the system. Bill Senecal noted that the panels are following the pitched roof, so they are not getting 100% sunlight all day. Dave asked how the PV system equated to the monthly electric bill relative to what was anticipated. This will be looked at.
Bill reported that LPA had been out 11 times doing the punchlist and finally said they will wait until the list is 100% done. This is the reason why it has not been done since the middle of August.
- Misc: Erik Githmark said the textbook bid came back today. He may need above the $200,000 originally approved to purchase all that is needed. Dave said going into the project the curriculum purchase was budgeted up to $400,000. The WRSD had a partial list at $200,000. We did not put a cap at $200,000. His belief is that if it goes beyond the $200,000 the committee should enhance the program through their budget. Erik said it should be $250,000 at the most.
Dave White motioned to increase the previously agreed upon curriculum budget from $200,000 to $250,000. Bob McCarthy seconded the motion. All were in favor of increasing the curriculum budget from $200,000 to $250,000.
Erik reported the 8th grade has 292 students with 294 available lockers. This leaves a remainder of two open lockers. The 7th grade has 267 students, the 6th grade has 256 students, and grade 5 has 280 students. He would like to stay ahead of the curve and asked for an additional bank of 20 lockers. He has empty classrooms but not many lockers. Paul Challenger stated this would be a visible sign the school is too small if we run out of lockers. Gary will ask for a price. Dave said personally he would want to do 40 more per class. He feels since the project is under budget, if there are things that can be done to make it better they should be done now. Gary said the additional lockers might not be reimbursable.
Paul asked about the podium. Gary said the artwork has been sent to Woodmeister. They said they would do their best to have it ready for the grand opening. He will follow up.
Erik also asked the committee for additional Chromebook carts. There are 30 Chromebooks per cart with about five extra Chromebooks per classroom. The art department has shown interest in using them. The extra carts are needed to make the extra Chromebooks accessible to other departments. These would be rolling carts to be used by different classes. They do not need the Chromebooks, just the carts. Dave said that could be included in the money allotted.
Dedication: The dedication ceremony will be at 9:00am on Saturday, October 15, 2016. Chris Lucchesi is designing the programs. He asked LPA for an 81/2x11 image of the floor plan to include in the program. Larry Galkowski asked about dedicating Nancy’s media center. Dave said they could have a ribbon cutting ceremony in front of the media center.
Erik said the time capsule will go into a hole in the cafeteria wall. He asked if the committee would like to add anything. He suggested showing the public the time capsule at the ceremony.
Dave said it would be nice to use the podium even if the seal is not finished. Creadon will be doing light refreshments at $6/person x 200 people = $1200. We could get 200 chairs for $400. A permit is required for $45. The set up and breakdown is $100. He talked about bad weather and he can get a 16x64 tent for $1400 if needed. He is waiting on price from Worcester Sound. The refreshments and sound will total approximately $2400.
Paul and Erik will work on promoting the event. Dave White will be the MC.
Chris Lucchesi motioned to approve CO #14 not to exceed $67,330.70. Bob McCarthy seconded. All were in favor to approve CO #14 not to exceed $$67,330.70.
Next Meeting: October 11, 2016, 7:00 pm, HMLD Meeting Room
Larry Galkowski motioned to approve all minutes as presented. Bob McCarthy seconded. All were in favor of approving the minutes as presented with Margaret Watson abstaining.
Dave White motioned to adjourn. Bob McCarthy seconded. The meeting was adjourned at 8:15.
Prepared by Sue Lucia
_____10-11-16______
Approved Date