Planning Board, September 9, 2014

Planning Board Meeting Minutes

September 9, 2014

Memorial Hall

Members Present: William Ritter, John Michalak, Dave Lindberg, Otto Lies, Scott Carlson, Jeffrey Head

Members Absent:  Tina Stratis

Others Present: Pam Harding: Town Planner, Elizabeth Fotos: Recording Secretary

7:00PM           Meeting called to order by W. Ritter

Public Hearing

Site Plan/ Special Permit- Extension of Time

Jefferson Mill- 1665 Main Street

Mill Pond Realty Trust

Motion by O. Lies, seconded by J. Head, it was UNANIMOUSLY VOTED TO CONTINUE THE PUBLIC HEARING UNTIL SEPTEMBER 30, 2014

A n abutter from Hill Top condominiums asked the Board if the change could be emailed to some abutters not present at the Planning Board Meeting tonight (September 9, 2014).

W. Ritter answered that no emails would be sent out, however he reminded the public that they should sign in for the meeting and they would be notified of any known cancellations or changes.

APPROVAL NOT REQUIRED- ANR

362 Chapel Street- Scott Herbert- R-2 Zoning District

P. Harding handed out plans for the Board to review and stated that the applicant wanted to carve out two lots.  P. Harding showed where the original lots were located and said there was a 50FT minimum lot width requirement. 

J. Head asked for clarification of the location of the side lot lines.

Motion by O. Lies, seconded by J. Head, it was UNANIMOUSLY VOTED TO APPROVE THE ANR FOR R-2 ZONING DISTRICT, 362 CHAPEL STREET, SCOTT HERBERT. 

354/364 Reservoir Street-Douglas Sherblom- R-1 Zoning District

P. Harding handed out plans for the Board to review and stated that the applicant wanted to exchange two parcels. 

W. Ritter stated that they were making the house compliant. 

S. Carlson verified the location of the property. 

Motion by J. Head, seconded by D. Lindberg, it was UNANIMOUSLY VOTED TO APPROVE THE ANR FOR R-1 ZONING DISTRICT, 354/364 RESERVOIR STREET, DOUGLAS SHERBLOM.   

ZONING BOARD OF APPEALS RECOMMENDATION

Variance: 378 Malden Street-Mary and Joseph Moossa R-1 Side Yard Setback Relief

P. Harding stated that there are two lots that are currently held in common ownership.  The applicant wanted to divide the property in half and seek a variance for a side yard setback.  She stated that there was a minimum requirement of 5FT setback from the building to the property line or strict fire building code requirements would be enforced.. 

S. Carlson asked if this was done originally to make the property compliant and now they wanted to change it back.

P. Harding stated the lots were combined prior to a house being built on the property.  She also stated that if if they adjusted the lot line to be compliant with the 15FT side yard requirement for the garage addition  it would create a violation of the lot width requirement.

Motion by O. Lies, seconded by S. Carlson, it was UNANIMOUSLY VOTED THAT THERE WAS NO PLANNING SIGNIFICANCE TO THIS VARIANCE.

REVOCATION OF THE BOND

Letter of Credit Hill Woods Condominiums High Ridge Road

S. Carlson recused himself from the meeting.

S. Carlson left the meeting at 7:14PM

P. Harding told the Board that they are waiting for DPW to establish a cost amount to complete remaining construction items.

W. Ritter asked if they needed the cost of the work prior to anything being completed. 

P. Harding stated that they do not have any of the information yet.  

W. Ritter asked about the letter of credit.

P. Harding stated that it should not be difficult to revoke because there is a cash holdback, and Town Counsel Stephen Madaus was reviewing the Letter of Credit as well. 

W. Ritter confirmed that there would be no action taken until further information is received and stated that notice should be given to the entity.

P. Harding confirmed that notice would be sent.

S. Carlson returned to the meeting at 7:16PM.

STONEY BROOK ESTATES= BOND PHASE IV AND V

P. Harding stated that the DPW provided the Board with their calculations for all of Phase IV to establish inspection fees.  She stated that there was still a covenant on the property that was being waited on. 

Motion by O. Lies, seconded by J. Head, it was UNANIMOUSLY VOTED TO establish a bond for Phase IV at $280,012.47 and to REDUCE THE BOND to $77,441.89  IN ACCORANCE TO DPW’S MEMORANDUM.

S. Carlson wanted to make note that both retention bonds needed to be repaired to be within compliance. 

APPROVAL OF MINUTES

Motion by J. Head, seconded by S. Carlson, it was UNANIMOUSLY VOTED TO APPROVE THE AUGUST 12, 2014 MEETING MINUTES.

W. Ritter asked P. Harding to add old meeting minutes to the packet for the next meeting. 

S. Carlson asked about how the Town calculated the land that was donated to conservation from the Open Space Residential Development Bylaw.

P. Harding stated that we do not calculate slopes 15% or greater

S. Carlson thanked P. Harding

O. Lies asked about a home on Lincoln Street that was proposed to be made into a rooming house. 

P. Harding stated that there was no application at this time and when she spoke to Alden Research Labs last she provided them the information they needed on the different options they were exploring. 

W. Ritter asked about the subdivision on Salisbury Street at the Oak Hill Subdivision and the pile of fill that was at the site location.

P. Harding stated the fill was at the site to raise it up and they were trying to have it done before winter.

Next Meeting:  September 30, 2014

Motion by O. Lies, seconded by J. Head, it was UNANIMOULSY VOTED TO ADJOURN THE SEPTEMBER 9, 2014 MEETING AT 7:24PM. 

APPROVED: __________________

_______________________________

Elizabeth Fotos, Recording Secretary